Self check-in via QR
Guests check in using a shared QR poster, with the admin panel as a fallback. In our case, a fivefold speed-up was reported; results depend on how entry is organized.
Registration, invitations, QR check-in, certificates and materials in a Telegram bot. Applications, mailings and preparation in the admin panel. The platform is used at Rocket Tech meetups, including a meetup series for a bank.
IT events in the region are growing in size
Kazakhstan. The flagship forum draws over 60K visits and hundreds of sessions in three days, yet these venues offer almost no dedicated meetings for banking technologists; the niche is filled by companies’ own meetup series. Uzbekistan. In one year the country raised the bar for its main IT forum from 20K to 25K visitors, yet these venues offer almost no dedicated meetings for banking technologists; the niche is filled by companies’ own meetup series.
The guest journey in a Telegram bot, the organiser’s work in one admin panel
The platform brings together registration, communications and event preparation. Guests receive invitations, ask questions, get materials and leave feedback in the bot; organisers handle applications, mailings and tasks in the admin panel.
Guests check in using a shared QR poster, with the admin panel as a fallback. In our case, a fivefold speed-up was reported; results depend on how entry is organized.
The mailing queue and attempt statuses help investigate errors and retry sending. Speed depends on Telegram limits and recipient availability.
The phone number is shared from the Telegram account with a button, no manual entry. Daily backups, kept for 30 days; the restore procedure is tested separately.
Full name, number from Telegram, email and company; Russian and Kazakh. A correction is suggested for a possible email typo.
Application statuses, approval and rejection with a reason; managed from Telegram or the admin panel. The bot shows the number and status; export to CSV.
“Attending / Can’t make it” reply, agenda, venue and reminders. Eight ready-made segments plus custom ones, recipient counts and sending statuses.
Shared QR poster, check-in feed, search and manual check-in in the admin panel; a reason is recorded when entry is denied.
Guests send a question on the selected talk from the bot. In the admin panel: a feed, hiding off-topic questions and marking those already asked.
The bot confirms the full name and sends a personalised PDF on the event template; the file is available via a link.
Links and files are added to the event’s “Materials”; guests get them in a message and in the bot menu.
A 0 to 10 rating and a comment; the admin panel shows NPS, response distribution and CSV. The question wording and calculation are agreed before launch.
Attendee profile with history of events, check-ins and certificates. Search, duplicate merging and invitations from the profile.
A shared database, series settings, certificate template and a separate bot. Pre-event test mode is excluded from the main statistics.
Deadlines, tasks and checklists with owners; documents, contract templates, contractors and announcement texts.
In development: announcements in Russian and Kazakh, segments, attendance forecast and an AI concierge. The content agent is used by the team; integration into the platform is the next stage.
Bot, applications, mailings, QR check-in and certificates for one event at a fixed price for the agreed scope.
A shared database, series settings and a dedicated bot for recurring events, by subscription.
Concept, speakers, venue, delivery and content, turnkey with the bot; scope per estimate.
A content bot for on-brand announcements and posts is a separate solution. Rocket Newsroom
“An event is not a venue and coffee, it is the guest’s journey: they hear about it, sign up, attend and receive the materials. The bot handles registration, reminders and QR entry, while the team focuses on content. That is how our meetups run.”
Oleg KachalinCo-founder, CEO in Uzbekistan Blog “Usataya Baza”LinkedIn
No separate Rocket Events app is required, only Telegram. Guests open the bot and scan a shared QR poster at the venue.
Registration is available via Telegram; there is no web form yet. The link in the announcement leads to the event, and the phone number is shared with a button from the account.
Yes. The platform and event management are separate services; speakers, venue and delivery are included per the agreed estimate.
A separate database with daily backups. Administrators have full access, staff handle applications, check-in and certificates, observers can view and export. Hosting, retention periods and access rights are agreed before any data is collected.
According to the team: 12 meetups and 1,500 participant registrations; in our case, up to 245 guests per event. This reflects usage to date, not a load limit. For each event we test peak check-in, mailings and the backup check-in procedure.
The content agent is used by the team; its integration into the platform is still in development. Segments, attendance forecast, an AI concierge, duplicate detection and summaries are planned.
A single event is a fixed price, a series is a subscription, turnkey is per estimate. The content bot is billed separately; scope and terms are set out in the contract.
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